cfr_sections
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32 rows where part_number = 62 and title_number = 38 sorted by section_id
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| section_id ▼ | title_number | title_name | chapter | subchapter | part_number | part_name | subpart | subpart_name | section_number | section_heading | agency | authority | source_citation | amendment_citations | full_text |
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| 38:38:2.0.1.1.26.0.360.1 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.1 Purpose. | VA | This part implements the Supportive Services for Veteran Families Program, which provides supportive services grants to eligible entities to facilitate the provision of supportive services to very low-income veteran families who are occupying permanent housing. | |||||||
| 38:38:2.0.1.1.26.0.360.10 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.25 Selecting grantees for renewal of supportive services grants. | VA | [75 FR 68979, Nov. 10, 2010, as amended at 82 FR 41526, Sept. 1, 2017] | VA will use the following process to select grantees applying for renewal of supportive services grants: (a) So long as the grantee continues to meet the threshold requirements set forth in § 62.21, VA will score the grantee using the scoring criteria set forth in § 62.24. (b) VA will rank those grantees who receive at least the minimum amount of total points and points per category set forth in the Notice of Fund Availability. The grantees will be ranked in order from highest to lowest scores. (c) VA will use the grantee's ranking as the basis for selection for funding. VA will fund the highest-ranked grantees for which funding is available. (d) At its discretion, VA may award any non-renewed funds to an applicant or existing grantee. If VA chooses to award non-renewed funds to an applicant or existing grantee, funds will be awarded as follows: (1) VA will first offer to award the non-renewed funds to the applicant or grantee with the highest grant score under the relevant Notice of Fund Availability that applies for, or is awarded a renewal grant in, the same community as, or a proximate community to, the affected community. Such applicant or grantee must have the capacity and agree to provide prompt services to the affected community. Under this § 62.25, the relevant Notice of Fund Availability is the most recently published Notice of Fund Availability which covers the geographic area that includes the affected community, or for multi-year grant awards, the Notice of Fund Availability for which the grantee, who is offered the additional funds, received the multi-year award. (2) If the first such applicant or grantee offered the non-renewed funds refuses the funds, VA will offer to award the funds to the next highest-ranked such applicant or grantee, per the criteria in paragraph (d)(1) of this section, and continue on in rank order until the non-renewed funds are awarded. | ||||||
| 38:38:2.0.1.1.26.0.360.11 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.30 Supportive service: Outreach services. | VA | (a) Grantees must provide outreach services and use their best efforts to ensure that hard-to-reach very low-income veteran families occupying permanent housing are found, engaged, and provided supportive services. (b) Outreach services must include active liaison with local VA facilities, State, local, tribal (if any), and private agencies and organizations providing supportive services to very low-income veteran families in the area or community to be served by the grantee. | |||||||
| 38:38:2.0.1.1.26.0.360.12 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.31 Supportive service: Case management services. | VA | [75 FR 68979, Nov. 10, 2010, as amended at 80 FR 9611, Feb. 24, 2015] | Grantees must provide case management services that prioritize housing stability as the primary goal of SSVF services and include, at a minimum: (a) Performing a careful assessment of participant functions and developing and monitoring case plans in coordination with a formal assessment of supportive services needed, including necessary follow-up activities, to ensure that the participant's needs are adequately addressed; (b) Establishing linkages with appropriate agencies and service providers in the area or community to help participants obtain needed supportive services; (c) Providing referrals to participants and related activities (such as scheduling appointments for participants) to help participants obtain needed supportive services, such as medical, social, and educational assistance or other supportive services to address participants' identified needs and goals; (d) Deciding how resources are allocated to participants on the basis of need; (e) Educating participants on issues, including, but not limited to, supportive services availability and participant rights; and (f) Assisting participants in locating, obtaining, and retaining suitable permanent housing. Such activities may include: Identifying appropriate permanent housing and landlords willing to work with homeless veteran families; tenant counseling; mediation with landlords; and outreach to landlords. | ||||||
| 38:38:2.0.1.1.26.0.360.13 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.32 Supportive service: Assistance in obtaining VA benefits. | VA | (a) Grantees must assist participants in obtaining any benefits from VA for which the participants are eligible. Such benefits include, but are not limited to: (1) Vocational and rehabilitation counseling; (2) Employment and training service; (3) Educational assistance; and (4) Health care services. (b) Grantees are not permitted to represent participants before VA with respect to a claim for VA benefits unless they are recognized for that purpose pursuant to 38 U.S.C. 5902. Employees and members of grantees are not permitted to provide such representation unless the individual providing representation is accredited pursuant to 38 U.S.C. chapter 59. | |||||||
| 38:38:2.0.1.1.26.0.360.14 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.33 Supportive service: Assistance in obtaining and coordinating other public benefits. | VA | [75 FR 68979, Nov. 10, 2010, as amended at 80 FR 9611, Feb. 24, 2015] | Grantees must assist participants to obtain and coordinate the provision of other public benefits, including at a minimum those listed in paragraphs (a) through (i) below, that are being provided by Federal, State, local, or tribal agencies, or any eligible entity in the area or community served by the grantee by referring the participant to and coordinating with such entity. If a public benefit is not being provided by Federal, State, local, or tribal agencies, or any eligible entity in the area or community, the grantee is not required to obtain, coordinate, or provide such public benefit. Grantees may also elect to provide directly to participants the public benefits identified in paragraphs (c) through (i) below. When grantees directly provide such benefits, the grantees must comply with the same requirements as a third party provider of such benefits. (a) Health care services, which include: (1) Health insurance; and (2) Referral to a governmental or eligible entity that provides any of the following services: (i) Hospital care, nursing home care, out-patient care, mental health care, preventive care, habilitative and rehabilitative care, case management, respite care, and home care; (ii) The training of any very low-income veteran family member in the care of any very low-income veteran family member; and (iii) The provision of pharmaceuticals, supplies, equipment, devices, appliances, and assistive technology. (b) Daily living services, which may consist of the referral of a participant, as appropriate, to an entity that provides services relating to the functions or tasks for self-care usually performed in the normal course of a day, including, but not limited to, eating, bathing, grooming, dressing, and home management activities. (c) Personal financial planning services, which include, at a minimum, providing recommendations regarding day-to-day finances and achieving long-term budgeting and financial goals. SSVF funds may pay for credit counseling and other services necessary to assist particip… | ||||||
| 38:38:2.0.1.1.26.0.360.15 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.34 Other supportive services. | VA | [75 FR 68979, Nov. 10, 2010, as amended at 80 FR 9611, Feb. 24, 2015; 84 FR 45077, Aug. 28, 2019; 86 FR 62485, Nov. 10, 2021] | Grantees may provide the following services which are necessary for maintaining independent living in permanent housing and housing stability: (a) Rental assistance. Payment of rent, penalties or fees to help the participant remain in permanent housing or obtain permanent housing. (1) A participant may receive rental assistance for a maximum of 10 months during a 2-year period (consecutive or nonconsecutive), such period beginning on the date that the grantee first pays rent on behalf of the participant; however, a participant cannot receive rental assistance for more than 6 months in any 12-month period beginning on the date that the grantee first pays rent on behalf of the participant. For extremely low-income veteran families, payments for rent cannot exceed 9 months in any 12-month period and 12 months during a 2-year period, such period beginning on the date that the grantee first pays rent on behalf of the participant. The rental assistance may be for rental payments that are currently due or are in arrears, and for the payment of penalties or fees incurred by a participant and required to be paid by the participant under an existing lease or court order. In all instances, rental assistance may only be provided if the payment of such rental assistance will directly allow the participant to remain in permanent housing or obtain permanent housing. (2) Rental assistance must be paid by the grantee directly to the third party to whom rent is owed. (3) As a condition of providing rental assistance, the grantee must help the participant develop a reasonable plan to address the participant's future ability to pay rent. Grantees must assist the participant to implement such plan by providing any necessary assistance or helping the participant to obtain any necessary public or private benefits or services. (4) The rental assistance paid by a grantee must be in compliance with the following “rent reasonableness” standard. “Rent reasonableness” means the total rent charged for a unit must be reasonable in relat… | ||||||
| 38:38:2.0.1.1.26.0.360.16 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.35 Limitations on and continuations of the provision of supportive services to certain participants. | VA | [75 FR 68979, Nov. 10, 2010, as amended at 80 FR 9612, Feb. 24, 2015] | (a) Extremely low-income veteran families. A participant classified as an extremely low-income veteran family will retain that designation as long as the participant continues to meet all other eligibility requirements. (b) Limitations on the provision of supportive services to participants classified under § 62.11(c). (1) A grantee may provide supportive services to a participant classified under § 62.11(c) until the earlier of the following dates: (i) The participant commences receipt of other housing services adequate to meet the participant's needs; or (ii) Ninety days from the date the participant exits permanent housing. (2) Supportive services provided to participants classified under § 62.11(c) must be designed to support the participants in their choice to transition into housing that is responsive to their individual needs and preferences. (c) Continuation of supportive services to veteran family member(s). If a veteran becomes absent from a household or dies while other members of the veteran family are receiving supportive services, then such supportive services must continue for a grace period following the absence or death of the veteran. The grantee must establish a reasonable grace period for continued participation by the veteran's family member(s), but that period may not exceed 1 year from the date of absence or death of the veteran, subject to the requirements of paragraphs (a) and (b) of this section. The grantee must notify the veteran's family member(s) of the duration of the grace period. (d) Referral for other assistance. If a participant becomes ineligible to receive supportive services under this section, the grantee must provide the participant with information on other available programs or resources. (e) Families fleeing domestic violence. Notwithstanding the limitations in § 62.34 concerning the maximum amount of assistance a family can receive during defined periods of time, a household may receive additional assistance if it otherwise qualifies for assistance unde… | ||||||
| 38:38:2.0.1.1.26.0.360.17 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.36 General operation requirements. | VA | [75 FR 68979, Nov. 10, 2010, as amended at 80 FR 9612, Feb. 24, 2015; 82 FR 41526, Sept. 1, 2017] | (a) Eligibility documentation. Prior to providing supportive services, grantees must verify and document each participant's eligibility for supportive services and classify the participant under one of the categories set forth in § 62.11. Grantees must recertify the participant's eligibility as a very low-income veteran family at least once every 3 months. (b) Confidentiality. Grantees must maintain the confidentiality of records kept on participants. Grantees that provide family violence prevention or treatment services must establish and implement procedures to ensure the confidentiality of: (1) Records pertaining to any individual provided services, and (2) The address or location where the services are provided. (c) Notifications to participants. (1) Prior to initially providing supportive services to a participant, the grantee must notify each participant of the following: (i) The supportive services are being paid for, in whole or in part, by VA; (ii) The supportive services available to the participant through the grantee's program; and (iii) Any conditions or restrictions on the receipt of supportive services by the participant. (2) The grantee must provide each participant with a satisfaction survey, which the participant can submit directly to VA, within 30 days of such participant's pending exit from the grantee's program. (d) Assessment of funds. Grantees must regularly assess how supportive services grant funds can be used in conjunction with other available funds and services to assist participants. (e) Administration of supportive services grants. Grantees must ensure that supportive services grants are administered in accordance with the requirements of this part, the supportive services grant agreement, and other applicable laws and regulations. Grantees are responsible for ensuring that any subcontractors carry out activities in compliance with this part. (f) Habitability standards. (1) Grantees using supportive services grant funds to provide rental assistance, payments o… | ||||||
| 38:38:2.0.1.1.26.0.360.18 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.37 Fee prohibition. | VA | Grantees must not charge a fee to very low-income veteran families for providing supportive services that are funded with amounts from a supportive services grant. | |||||||
| 38:38:2.0.1.1.26.0.360.19 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.38 Ineligible activities. | VA | [80 FR 9613, Feb. 24, 2015] | Notwithstanding any other section in this part, grantees are not authorized to use supportive services grant funds to pay for the following: (a) Mortgage costs or costs needed by homeowners to assist with any fees, taxes, or other costs of refinancing. (b) Construction or rehabilitation of buildings. (c) Home care and home health aides typically used to provide care in support of daily living activities. This includes care that is focused on treatment for an injury or illness, rehabilitation, or other assistance generally required to assist those with handicaps or other physical limitations. (d) Credit card bills or other consumer debt. (e) Medical or dental care and medicines. (f) Direct cash assistance to participants. (g) Court-ordered judgments or fines, except for those supported under § 62.34(a)(1). (h) Pet care. (i) Entertainment activities. | ||||||
| 38:38:2.0.1.1.26.0.360.2 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.2 Definitions. | VA | [75 FR 68979, Nov. 10, 2010, as amended at 80 FR 9610, Feb. 24, 2015; 82 FR 51160, Nov. 3, 2017] | For purposes of this part and any Notice of Fund Availability issued under this part: Applicant means an eligible entity that submits an application for a supportive services grant announced in a Notice of Fund Availability. Area or community means a political subdivision or contiguous political subdivisions (such as a precinct, ward, borough, city, county, State, Congressional district or tribal reservation) with an identifiable population of very low-income veteran families. Consumer cooperative has the meaning given such term in section 202 of the Housing Act of 1959 (12 U.S.C. 1701q). Date of completion means the earliest of the following dates: (1) The date on which all required work is completed; (2) The date specified in the supportive services grant agreement, or any supplement or amendment thereto; or (3) The effective date of a supportive services grant termination under § 62.80(c). Disallowed costs means costs charged by a grantee that VA determines to be unallowable based on applicable Federal cost principles, or based on this part or the supportive services grant agreement. Eligible child care provider means a provider of child care services for compensation, including a provider of care for a school-age child during non-school hours, that— (1) Is licensed, regulated, registered, or otherwise legally operating, under state and local law; and (2) Satisfies the state and local requirements, applicable to the child care services the provider provides. Eligible entity means a: (1) Private non-profit organization, or (2) Consumer cooperative. Emergency housing means temporary housing provided under § 62.34(f) that does not require the participant to sign a lease or occupancy agreement. Extremely low-income veteran family means a veteran family whose annual income, as determined in accordance with 24 CFR 5.609, does not exceed 30 percent of the median income for an area or community. General housing stability assistance means the provision of goods or payment of expenses that are… | ||||||
| 38:38:2.0.1.1.26.0.360.20 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.40 Notice of Fund Availability. | VA | When funds are available for supportive services grants, VA will publish a Notice of Fund Availability in the Federal Register. The notice will identify: (a) The location for obtaining supportive services grant applications; (b) The date, time, and place for submitting completed supportive services grant applications; (c) The estimated amount and type of supportive services grant funding available; (d) Any priorities for or exclusions from funding to meet the statutory mandates of 38 U.S.C. 2044 and VA goals for the Supportive Services for Veteran Families Program; (e) The length of term for the supportive services grant award; (f) The minimum number of total points and points per category that an applicant or grantee, as applicable, must receive in order for a supportive services grant to be funded; (g) Any maximum uses of supportive services grant funds for specific supportive services; (h) The timeframes and manner for payments under the supportive services grant; and (i) Other information necessary for the supportive services grant application process as determined by VA. | |||||||
| 38:38:2.0.1.1.26.0.360.21 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.50 Supportive services grant agreements. | VA | (a) After an applicant is selected for a supportive services grant in accordance with § 62.23, VA will draft a supportive services grant agreement to be executed by VA and the applicant. Upon execution of the supportive services grant agreement, VA will obligate supportive services grant funds to cover the amount of the approved supportive services grant, subject to the availability of funding. The supportive services grant agreement will provide that the grantee agrees, and will ensure that each subcontractor agrees, to: (1) Operate the program in accordance with the provisions of this part and the applicant's supportive services grant application; (2) Comply with such other terms and conditions, including recordkeeping and reports for program monitoring and evaluation purposes, as VA may establish for purposes of carrying out the Supportive Services for Veteran Families Program, in an effective and efficient manner; and (3) Provide such additional information as deemed appropriate by VA. (b) After a grantee is selected for renewal of a supportive services grant in accordance with § 62.25, VA will draft a supportive services grant agreement to be executed by VA and the grantee. Upon execution of the supportive services grant agreement, VA will obligate supportive services grant funds to cover the amount of the approved supportive services grant, subject to the availability of funding. The supportive services grant agreement will contain the same provisions described in paragraph (a) of this section. (c) No funds provided under this part may be used to replace Federal, State, tribal, or local funds previously used, or designated for use, to assist very low-income veteran families. | |||||||
| 38:38:2.0.1.1.26.0.360.22 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.51 Payments under the supportive services grant. | VA | Grantees are to be paid in accordance with the timeframes and manner set forth in the Notice of Fund Availability. | |||||||
| 38:38:2.0.1.1.26.0.360.23 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.60 Program or budget changes and corrective action plans. | VA | [75 FR 68979, Nov. 10, 2010, as amended at 80 FR 9613, Feb. 24, 2015] | (a) A grantee must submit to VA a written request to modify a supportive services grant for any proposed significant change that will alter the supportive services grant program. If VA approves such change, VA will issue a written amendment to the supportive services grant agreement. A grantee must receive VA's approval prior to implementing a significant change. Significant changes include, but are not limited to, a change in the grantee or any subcontractors identified in the supportive services grant agreement; a change in the area or community served by the grantee; additions or deletions of supportive services provided by the grantee; a change in category of participants to be served; and a change in budget line items that are more than 10 percent of the total supportive services grant award. (1) VA's approval of changes is contingent upon the grantee's amended application retaining a high enough rank to have been competitively selected for funding in the year that the application was granted. (2) Each supportive services grant modification request must contain a description of the revised proposed use of supportive services grant funds. (b) VA may require that the grantee initiate, develop and submit to VA for approval a Corrective Action Plan (CAP) if, on a quarterly basis, actual supportive services grant expenditures vary from the amount disbursed to a grantee for that same quarter or actual supportive services grant activities vary from the grantee's program description provided in the supportive services grant agreement. (1) The CAP must identify the expenditure or activity source that has caused the deviation, describe the reason(s) for the variance, provide specific proposed corrective action(s), and provide a timetable for accomplishment of the corrective action. (2) After receipt of the CAP, VA will send a letter to the grantee indicating that the CAP is approved or disapproved. If disapproved, VA will make beneficial suggestions to improve the proposed CAP and request resubmission, or take ot… | ||||||
| 38:38:2.0.1.1.26.0.360.24 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.61 Procedural error. | VA | If an applicant would have been selected but for a procedural error committed by VA, VA may select that applicant for funding when sufficient funds become available if there is no material change in the information that would have resulted in the applicant's selection. A new application will not be required for this purpose. | |||||||
| 38:38:2.0.1.1.26.0.360.25 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.62 Faith-based organizations. | VA | [85 FR 82145, Dec. 17, 2020, as amended at 89 FR 15721, Mar. 4, 2024] | (a) Organizations that are faith-based are eligible, on the same basis as any other organization, to participate in the Supportive Services for Veteran Families Program under this part. Decisions about awards of Federal financial assistance must be free from political interference or even the appearance of such interference and must be made on the basis of merit, not on the basis of religion or religious belief or lack thereof. (b)(1) No organization may use direct financial assistance from VA under this part to pay for any of the following: (i) Explicitly religious activities such as, religious worship, instruction, or proselytization; or (ii) Equipment or supplies to be used for any of those activities. (2) For purposes of this section, “indirect Federal financial assistance” means Federal financial assistance in which a service provider receives program funds through a voucher, certificate, agreement, or other form of disbursement, wholly as a result of the genuinely independent and private choice of a beneficiary, not a choice of the Government. The availability of adequate secular alternatives is a significant factor in determining whether a program affords true private choice. “Direct Federal financial assistance” means Federal financial assistance received by an entity selected by the Government or a pass-through entity as defined in 38 CFR 50.1(d) to provide or carry out a service ( e.g., by contract, grant, or cooperative agreement). References to “financial assistance” will be deemed to be references to direct Federal financial assistance, unless the referenced assistance meets the definition of “indirect Federal financial assistance” in this paragraph (b)(2). (c) Organizations that engage in explicitly religious activities, such as worship, religious instruction, or proselytization, must offer those services separately in time or location from any programs or services funded with direct financial assistance from VA under this part, and participation in any of the organization's explicitly religio… | ||||||
| 38:38:2.0.1.1.26.0.360.26 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.63 Visits to monitor operations and compliance. | VA | (a) VA has the right, at all reasonable times, to make visits to all grantee locations where a grantee is using supportive services grant funds in order to review grantee accomplishments and management control systems and to provide such technical assistance as may be required. VA may conduct inspections of all program locations and records of a grantee at such times as are deemed necessary to determine compliance with the provisions of this part. In the event that a grantee delivers services in a participant's home, or at a location away from the grantee's place of business, VA may accompany the grantee. If the grantee's visit is to the participant's home, VA will only accompany the grantee with the consent of the participant. If any visit is made by VA on the premises of the grantee or a subcontractor under the supportive services grant, the grantee must provide, and must require its subcontractors to provide, all reasonable facilities and assistance for the safety and convenience of the VA representatives in the performance of their duties. All visits and evaluations will be performed in such a manner as will not unduly delay services. (b) The authority to inspect carries with it no authority over the management or control of any applicant or grantee under this part. | |||||||
| 38:38:2.0.1.1.26.0.360.27 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.70 Financial management and administrative costs. | VA | [75 FR 68979, Nov. 10, 2010, as amended at 80 FR 43323, July 22, 2015] | (a) Grantees must comply with applicable requirements of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards under 2 CFR part 200. (b) Grantees must use a financial management system that provides adequate fiscal control and accounting records and meets the requirements set forth in 2 CFR part 200. (c) Payment up to the amount specified in the supportive services grant must be made only for allowable, allocable, and reasonable costs in conducting the work under the supportive services grant. The determination of allowable costs must be made in accordance with the applicable Federal Cost Principles set forth in 2 CFR part 200. (d) Grantees are subject to the Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and other Non-Profit Organizations, codified at 38 CFR Part 49. (e) Costs for administration by a grantee must not exceed 10 percent of the total amount of the supportive services grant. Administrative costs will consist of all direct and indirect costs associated with the management of the program. These costs will include the administrative costs, both direct and indirect, of subcontractors. | ||||||
| 38:38:2.0.1.1.26.0.360.28 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.71 Grantee reporting requirements. | VA | (a) VA may require grantees to provide, in such form as may be prescribed, such reports or answers in writing to specific questions, surveys, or questionnaires as VA determines necessary to carry out the Supportive Services for Veteran Families Program. (b) If, on a quarterly basis, actual supportive services grant expenditures vary from the amount disbursed to a grantee for that same quarter or actual supportive services grant activities vary from the grantee's program description provided in the supportive services grant agreement, grantees must report the deviation to VA. For information on corrective action plans, which may be required in this circumstance, see § 62.60. (c) At least once per year, or at the frequency set by VA, each grantee must submit to VA a report containing information relating to operational effectiveness, fiscal responsibility, supportive services grant agreement compliance, and legal and regulatory compliance, including a description of the use of supportive services grant funds, the number of participants assisted, the types of supportive services provided, and any other information that VA may request. (d) Grantees must relate financial data to performance data and develop unit cost information whenever practical. (e) All pages of the reports must cite the assigned supportive services grant number and be submitted in a timely manner. (f) Grantees must provide VA with consent to post information from reports on the Internet and use such information in other ways deemed appropriate by VA. Grantees shall clearly mark information that is confidential to individual participants. | |||||||
| 38:38:2.0.1.1.26.0.360.29 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.72 Recordkeeping. | VA | Grantees must ensure that records are maintained for at least a 3-year period to document compliance with this part. Grantees must produce such records at VA's request. | |||||||
| 38:38:2.0.1.1.26.0.360.3 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.10 Supportive services grants—general. | VA | (a) VA provides supportive services grants to eligible entities as described in this part. (b) Grantees must use at least 90 percent of supportive services grant funds to provide and coordinate the provision of supportive services to very low-income veteran families who are occupying permanent housing. (c) Grantees may use up to 10 percent of supportive services grant funds for administrative costs identified in § 62.70. | |||||||
| 38:38:2.0.1.1.26.0.360.30 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.73 Technical assistance. | VA | VA will provide technical assistance, as necessary, to eligible entities to meet the requirements of this part. Such technical assistance will be provided either directly by VA or through grants or contracts with appropriate public or non-profit private entities. | |||||||
| 38:38:2.0.1.1.26.0.360.31 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.80 Withholding, suspension, deobligation, termination, and recovery of funds by VA. | VA | [75 FR 68979, Nov. 10, 2010, as amended at 82 FR 41526, Sept. 1, 2017] | (a) Recovery of funds. VA will recover from the grantee any supportive services grant funds that are not used in accordance with the requirements of this part. VA will issue to the grantee a notice of intent to recover supportive services grant funds. The grantee will then have 30 days to submit documentation demonstrating why the supportive services grant funds should not be recovered. After review of all submitted documentation, VA will determine whether action will be taken to recover the supportive services grant funds. (b) VA actions when grantee fails to comply. When a grantee fails to comply with the terms, conditions, or standards of the supportive services grant, VA may, on 7-days notice to the grantee, withhold further payment, suspend the supportive services grant, or prohibit the grantee from incurring additional obligations of supportive services grant funds, pending corrective action by the grantee or a decision to terminate in accordance with paragraph (c) of this section. VA will allow all necessary and proper costs that the grantee could not reasonably avoid during a period of suspension if such costs meet the provisions of the applicable Federal Cost Principles. (c) Termination. Supportive services grants may be terminated in whole or in part only if paragraphs (c)(1), (2), or (3) of this section apply. (1) By VA, if a grantee materially fails to comply with the terms and conditions of a supportive services grant award and this part. (2) By VA with the consent of the grantee, in which case VA and the grantee will agree upon the termination conditions, including the effective date and, in the case of partial termination, the portion to be terminated. (3) By the grantee upon sending to VA written notification setting forth the reasons for such termination, the effective date, and, in the case of partial termination, the portion to be terminated. However, if VA determines in the case of partial termination that the reduced or modified portion of the supportive services grant will not acc… | ||||||
| 38:38:2.0.1.1.26.0.360.32 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.81 Supportive services grant closeout procedures. | VA | Supportive services grants will be closed out in accordance with the following procedures upon the date of completion: (a) No later than 90 days after the date of completion, the grantee must refund to VA any unobligated (unencumbered) balance of supportive services grant funds that are not authorized by VA to be retained by the grantee. (b) No later than 90 days after the date of completion, the grantee must submit all financial, performance and other reports required by VA to closeout the supportive services grant. VA may authorize extensions when requested by the grantee. (c) If a final audit has not been completed prior to the date of completion, VA retains the right to recover an appropriate amount after considering the recommendations on disallowed costs once the final audit has been completed. | |||||||
| 38:38:2.0.1.1.26.0.360.4 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.11 Participants—occupying permanent housing. | VA | [80 FR 9610, Feb. 24, 2015] | A very low-income veteran family will be considered to be occupying permanent housing if the very low-income veteran family: (a) Is residing in permanent housing and at risk of becoming homeless, per conditions in paragraph (b)(1) of this section, but for the grantee's assistance; (b)(1) Is lacking a fixed, regular, and adequate nighttime residence, meaning: (i) That the veteran family's primary nighttime residence is a public or private place not designed for or ordinarily used as a regular sleeping accommodation for human beings, including a car, park, abandoned bus or train station, airport, or camping ground; (ii) That the veteran family is living in a supervised publicly or privately operated shelter designated to provide temporary living arrangements (including congregate shelters, transitional housing, and hotels and motels paid for by charitable organizations or by federal, State, or local government programs for low-income individuals); or (iii) That the veteran family is exiting an institution where the veteran family resided for 90 days or less and who resided in an emergency shelter or place not meant for human habitation immediately before entering that institution; (2) Are at risk to remain in the situation described in paragraph (b)(1) of this section but for the grantee's assistance; and (3) Scheduled to become a resident of permanent housing within 90 days pending the location or development of housing suitable for permanent housing; or (c) Has met any of the conditions described in paragraph (b)(1) of this section after exiting permanent housing within the previous 90 days to seek other housing that is responsive to the very low-income veteran family's needs and preferences. For limitations on the provision of supportive services to participants classified under paragraph (c) of this section, see § 62.35. | ||||||
| 38:38:2.0.1.1.26.0.360.5 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.20 Applications for supportive services grants. | VA | [75 FR 68979, Nov. 10, 2010, as amended at 80 FR 9611, Feb. 24, 2015] | (a) To apply for a supportive services grant, an applicant must submit to VA a complete supportive services grant application package, as described in the Notice of Fund Availability. A complete supportive services grant application package includes the following: (1) A description of the supportive services to be provided by the applicant and the identified need for such supportive services among very low-income veteran families; (2) A description of how the applicant will ensure that services are provided to very low-income veteran families for whom: (i) No appropriate housing options have been identified for the veteran family; and (ii) The veteran family lacks the financial resources and/or support networks to obtain or remain in permanent housing; (3) A description of the characteristics of very low-income veteran families occupying permanent housing who will be provided supportive services by the applicant; (4) An estimate with supporting documentation of the number of very low-income veteran families occupying permanent housing who will be provided supportive services by the applicant and a description of the area or community where such very low-income veteran families are located, including an estimate of the total number of very low-income veteran families occupying permanent housing in such area or community; (5) Documentation evidencing the experience of the applicant and any identified subcontractors in providing supportive services to very low-income veteran families and very low-income families; (6) Documentation relating to the applicant's ability to coordinate with any identified subcontractors; (7) Documentation of the managerial capacity of the applicant to: (i) Coordinate the provision of supportive services with the provision of permanent housing by the applicant or by other organizations; (ii) Assess continuously the needs of participants for supportive services; (iii) Coordinate the provision of supportive services with services provided by VA; (iv) Customize supportive service… | ||||||
| 38:38:2.0.1.1.26.0.360.6 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.21 Threshold requirements prior to scoring supportive services grant applicants. | VA | VA will only score applicants that meet the following threshold requirements: (a) The application is filed within the time period established in the Notice of Fund Availability, and any additional information or documentation requested by VA under § 62.20(c) is provided within the time frame established by VA; (b) The application is completed in all parts; (c) The applicant is an eligible entity; (d) The activities for which the supportive services grant is requested are eligible for funding under this part; (e) The applicant's proposed participants are eligible to receive supportive services under this part; (f) The applicant agrees to comply with the requirements of this part; (g) The applicant does not have an outstanding obligation to the Federal government that is in arrears and does not have an overdue or unsatisfactory response to an audit; and (h) The applicant is not in default by failing to meet the requirements for any previous Federal assistance. | |||||||
| 38:38:2.0.1.1.26.0.360.7 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.22 Scoring criteria for supportive services grant applicants. | VA | [75 FR 68979, Nov. 10, 2010, as amended at 80 FR 9611, Feb. 24, 2015] | VA will use the following criteria to score applicants who are applying for a supportive services grant: (a) VA will award up to 35 points based on the background, qualifications, experience, and past performance, of the applicant, and any subcontractors identified by the applicant in the supportive services grant application, as demonstrated by the following: (1) Background and organizational history. (i) Applicant's, and any identified subcontractors', background and organizational history are relevant to the program. (ii) Applicant, and any identified subcontractors, maintain organizational structures with clear lines of reporting and defined responsibilities. (iii) Applicant, and any identified subcontractors, have a history of complying with agreements and not defaulting on financial obligations. (2) Staff qualifications. (i) Applicant's staff, and any identified subcontractors' staff, have experience working with very low-income families. (ii) Applicant's staff, and any identified subcontractors' staff, have experience administering programs similar to the Supportive Services for Veteran Families Program. (3) Organizational qualifications and past performance. (i) Applicant, and any identified subcontractors, have organizational experience providing supportive services to very low-income families. (ii) Applicant, and any identified subcontractors, have organizational experience coordinating services for very low-income families among multiple organizations, Federal, State, local and tribal governmental entities. (iii) Applicant, and any identified subcontractors, have organizational experience administering a program similar in type and scale to the Supportive Services for Veteran Families Program to very low-income families. (4) Experience working with veterans. (i) Applicant's staff, and any identified subcontractors' staff, have experience working with veterans. (ii) Applicant, and any identified subcontractors, have organizational experience providing supportive services to veterans. … | ||||||
| 38:38:2.0.1.1.26.0.360.8 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.23 Selecting applicants to receive supportive services grants. | VA | VA will use the following process to select applicants to receive supportive services grants: (a) VA will score all applicants that meet the threshold requirements set forth in § 62.21 using the scoring criteria set forth in § 62.22. (b) VA will group applicants within the applicable funding priorities if funding priorities are set forth in the Notice of Fund Availability. (c) VA will rank those applicants who receive at least the minimum amount of total points and points per category set forth in the Notice of Fund Availability, within their respective funding priority group, if any. The applicants will be ranked in order from highest to lowest scores, within their respective funding priority group, if any. (d) VA will use the applicant's ranking as the primary basis for selection for funding. However, VA will also use the following considerations to select applicants for funding: (1) VA will give preference to applicants that provide, or coordinate the provision of, supportive services for very low-income veteran families transitioning from homelessness to permanent housing; and (2) To the extent practicable, VA will ensure that supportive services grants are equitably distributed across geographic regions, including rural communities and tribal lands. (e) Subject to paragraph (d) of this section, VA will fund the highest-ranked applicants for which funding is available, within the highest funding priority group, if any. If funding priorities have been established, to the extent funding is available and subject to paragraph (d) of this section, VA will select applicants in the next highest funding priority group based on their rank within that group. | |||||||
| 38:38:2.0.1.1.26.0.360.9 | 38 | Pensions, Bonuses, and Veterans' Relief | I | 62 | PART 62—SUPPORTIVE SERVICES FOR VETERAN FAMILIES PROGRAM | § 62.24 Scoring criteria for grantees applying for renewal of supportive services grants. | VA | VA will use the following criteria to score grantees applying for renewal of a supportive services grant: (a) VA will award up to 55 points based on the success of the grantee's program, as demonstrated by the following: (1) Participants made progress in achieving housing stability. (2) Participants were satisfied with the supportive services provided by the grantee. (3) The grantee implemented the program and delivered supportive services to participants in a timely manner. (4) The grantee prevented homelessness among very low-income veteran families occupying permanent housing that were most at risk of homelessness. (5) The grantee's program reduced homelessness among very low-income veteran families occupying permanent housing in the area or community served by the grantee. (b) VA will award up to 30 points based on the cost-effectiveness of the grantee's program, as demonstrated by the following: (1) The cost per participant household was reasonable. (2) The grantee's program was effectively implemented on-budget. (c) VA will award up to 15 points based on the extent to which the grantee's program complies with Supportive Services for Veteran Families Program goals and requirements, as demonstrated by the following: (1) The grantee's program was administered in accordance with VA's goals for the Supportive Services for Veteran Families Program. (2) The grantee's program was administered in accordance with all applicable laws, regulations, and guidelines. (3) The grantee's program was administered in accordance with the grantee's supportive services grant agreement. |
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