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49:49:7.1.2.1.4.1.1.1 49 Transportation VI   604 PART 604—CHARTER SERVICE A Subpart A—General Provisions   § 604.1 Purpose. FTA       (a) The purpose of this part is to implement 49 U.S.C. 5323(d), which protects private charter operators from unauthorized competition from recipients of Federal financial assistance under the Federal Transit Laws. (b) This subpart outlines the entities required to comply with the regulations in this part, defines relevant terms, explains exemption procedures, and details the contents of a charter service agreement.
49:49:7.1.2.1.4.1.1.2 49 Transportation VI   604 PART 604—CHARTER SERVICE A Subpart A—General Provisions   § 604.2 Applicability. FTA       (a) The requirements of this part apply to recipients of Federal financial assistance under the Federal Transit Laws, except as specified in paragraphs (b) through (g) of this section. (b) The requirements of this part do not apply to a recipient transporting its employees, other transit system employees, transit management officials, transit contractors and bidders, government officials, and their contractors and official guests, to or from transit facilities or projects within its geographic service area or proposed geographic service area for oversight functions such as inspection, evaluation, or review. (c) The requirements of this part do not apply to the non-FTA funded activities of private charter operators that receive, directly or indirectly, FTA financial assistance under 49 U.S.C. 5307, 49 U.S.C. 5309, 49 U.S.C. 5310, or 49 U.S.C. 5311. (d) The requirements of this part do not apply to a recipient transporting its employees, other transit system employees, transit management officials, transit contractors and bidders, government officials and their contractors and official guests, for emergency preparedness planning and operations. (e) The requirements of this part do not apply to a recipient that uses Federal financial assistance from FTA, for program purposes only, under 49 U.S.C. 5310 or 49 U.S.C. 5311. (f) The requirements of this part do not apply to a recipient, for actions directly responding to an emergency declared by the President, governor, or mayor or in an emergency requiring immediate action prior to a formal declaration. If the emergency lasts more than 45 days, the recipient shall follow the procedures set out in part 601, subpart D, of this chapter. (g) The requirements of this part do not apply to a recipient in a non-urbanized area transporting its employees, other transit system employees, transit management officials, and transit contractors and bidders to or from transit training outside its geographic service area.
49:49:7.1.2.1.4.1.1.3 49 Transportation VI   604 PART 604—CHARTER SERVICE A Subpart A—General Provisions   § 604.3 Definitions. FTA       All terms defined in 49 U.S.C. 5301 et seq. are used in their statutory meaning in this part. Other terms used in this part are defined as follows: Administrator means the Administrator of the Federal Transit Administration or his or her designee. Charter service means, but does not include demand response service to individuals: (1) Transportation provided by a recipient at the request of a third party for the exclusive use of a bus or van for a negotiated price. The following features may be characteristic of charter service: (i) A third party pays the transit provider a negotiated price for the group; (ii) Any fares charged to individual members of the group are collected by a third party; (iii) The service is not part of the transit provider's regularly scheduled service, or is offered for a limited period of time; or (iv) A third party determines the origin and destination of the trip as well as scheduling; or (2) Transportation provided by a recipient to the public for events or functions that occur on an irregular basis or for a limited duration and: (i) A premium fare is charged that is greater than the usual or customary fixed route fare; or (ii) The service is paid for in whole or in part by a third party. Charter service hours means total hours operated by buses or vans while in charter service including: (1) Hours operated while carrying passengers for hire; plus (2) Associated deadhead hours. Chief Counsel means the Chief Counsel of FTA and his or her designated employees. Days means calendar days. The last day of a time period is included in the computation of time unless the last day is a Saturday, Sunday, or legal holiday, in which case, the time period runs until the end of the next day that is not a Saturday, Sunday, or legal holiday. Demand response means any non-fixed route system of transporting individuals that requires advanced scheduling by the customer, including services provided by public entities, nonprofits, and private providers. Exclusive means service that…
49:49:7.1.2.1.4.1.1.4 49 Transportation VI   604 PART 604—CHARTER SERVICE A Subpart A—General Provisions   § 604.4 Charter service agreement. FTA       (a) A recipient seeking Federal assistance under the Federal Transit Laws to acquire or operate any public transportation equipment or facilities shall enter into a “Charter Service Agreement” as set out in paragraph (b) of this section. (b) A recipient shall enter into a Charter Service Agreement if it receives Federal funds for equipment or facilities under the Federal Transit Laws. The terms of the Charter Service Agreement are as follows: “The recipient agrees that it, and each of its sub- recipients, and third party contractors at any level who use FTA-funded vehicles, may provide charter service using equipment or facilities acquired with Federal assistance authorized under the Federal Transit Laws only in compliance with the regulations set out in 49 CFR part 604, the terms and conditions of which are adopted herein by reference.” (c) The Charter Service Agreement is contained in the Certifications and Assurances published annually by FTA for applicants for Federal financial assistance. Once a recipient receives Federal funds, the Certifications and Assurances become part of its Grant Agreement or Cooperative Agreement for Federal financial assistance.
49:49:7.1.2.1.4.10.1.1 49 Transportation VI   604 PART 604—CHARTER SERVICE J Subpart J—Appeal To Administrator and Final Agency Orders   § 604.48 Appeal from Chief Counsel decision. FTA       (a) Each party adversely affected by the Chief Counsel's office decision may file an appeal with the Administrator within 21 days of the date of the Chief Counsel's issued his or her decision. Each party may file a reply to an appeal within 21 days after it is served on the party. Filing and service of appeals and replies shall be by personal delivery consistent with §§ 604.30 and 604.31. (b) If an appeal is filed, the Administrator reviews the entire record and issues a final agency decision based on the record that either accepts, rejects, or modifies the Chief Counsel's decision within 30 days of the due date of the reply. If no appeal is filed, the Administrator may take review of the case on his or her own motion. If the Administrator finds that the respondent is not in compliance with this part, the final agency order shall include a statement of corrective action, if appropriate, and identify remedies. (c) If no appeal is filed, and the Administrator does not take review of the decision by the office on the Administrator's own motion, the Chief Counsel's decision shall take effect as the final agency decision and order on the twenty-first day after the actual date the Chief Counsel's decision was issued. (d) The failure to file an appeal is deemed a waiver of any rights to seek judicial review of the Chief Counsel's decision that becomes a final agency decision by operation of paragraph (c) of this section.
49:49:7.1.2.1.4.10.1.2 49 Transportation VI   604 PART 604—CHARTER SERVICE J Subpart J—Appeal To Administrator and Final Agency Orders   § 604.49 Administrator's discretionary review of the Chief Counsel's decision. FTA       (a) If the Administrator takes review on the Administrator's own motion, the Administrator shall issue a notice of review by the twenty-first day after the actual date of the Chief Counsel's decision that contains the specific findings of fact and conclusions of law in the decision subject to review by the Administrator. (b) Parties may file one brief on review to the Administrator or rely on their post-hearing briefs to the Chief Counsel's office. Briefs on review shall be filed not later than 10 days after service of the notice of review. Filing and service of briefs on review shall be by personal delivery consistent with §§ 604.30 and 604.31. (c) The Administrator shall issue a final agency decision and order within 30 days of the due date of the briefs on review. If the Administrator finds that the respondent is not in compliance with this part, the final agency order shall include a statement of corrective action, if appropriate, and identify remedies. (d) If the Administrator takes review on the Administrator's own motion, the decision of the Chief Counsel is stayed pending a final decision by the Administrator.
49:49:7.1.2.1.4.11.1.1 49 Transportation VI   604 PART 604—CHARTER SERVICE K Subpart K—Judicial Review   § 604.50 Judicial review of a final decision and order. FTA       (a) A person may seek judicial review in an appropriate United States District Court of a final decision and order of the Administrator as provided in 5 U.S.C. 701-706. A party seeking judicial review of a final decision and order shall file a petition for review with the Court not later than 60 days after a final decision and order is effective. (b) The following do not constitute final decisions and orders subject to judicial review: (1) FTA's decision to dismiss a complaint as set forth in § 604.29; (2) A recommended decision issued by a PO at the conclusion of a hearing; or (3) A Chief Counsel decision that becomes the final decision of the Administrator because it was not appealed within the stated timeframes.
49:49:7.1.2.1.4.2.1.1 49 Transportation VI   604 PART 604—CHARTER SERVICE B Subpart B—Exceptions   § 604.5 Purpose. FTA       This subpart identifies the limited exceptions that allow recipients to provide charter services.
49:49:7.1.2.1.4.2.1.2 49 Transportation VI   604 PART 604—CHARTER SERVICE B Subpart B—Exceptions   § 604.6 Government officials on official government business. FTA       (a) A recipient may provide charter services to government officials (Federal, State, and local) for official government business, including non-transit related purposes, if the recipient: (1) Provides the service in its geographic service area; (2) Does not generate revenue from the charter service, except as required by law; and (3) After providing such service, records the following: (i) The government organization's name, address, phone number, and email address; (ii) The date and time of service; (iii) The number of passengers (specifically noting the number of government officials on the trip); (iv) The origin, destination, and trip length (miles and hours); (v) The fee collected, if any; and (vi) The vehicle number for the vehicle used to provide the service. (b) A recipient that provides charter service under this section shall be limited annually to 80 charter service hours for providing trips to government officials for official government business. (c) A recipient may petition the Administrator for additional charter service hours only if the petition contains the following information: (1) Date and description of the official government event and the number of charter service hours requested; (2) Explanation of why registered charter providers in the geographic service area cannot perform the service ( e.g., equipment, time constraints, or other extenuating circumstances); and (3) Evidence that the recipient has sent the request for additional hours to registered charter providers in its geographic service area. (d) FTA shall post the request for additional charter service hours under this section in the Government Officials Exception docket, docket number FTA-2007-0020 at https://www.regulations.gov. Interested parties may review the contents of this docket and bring questions or concerns to the attention of the Ombudsman for Charter Services. The written decision of the Administrator regarding the request for additional charter service hours shall be posted in the Government Offici…
49:49:7.1.2.1.4.2.1.3 49 Transportation VI   604 PART 604—CHARTER SERVICE B Subpart B—Exceptions   § 604.7 Qualified human service organizations. FTA       (a) A recipient may provide charter service to a qualified human service organization (QHSO) for the purpose of serving persons: (1) With mobility limitations related to advanced age; (2) With disabilities; or (3) With low income. (b) If an organization serving persons described in paragraph (a) of this section receives funding, directly or indirectly, from any of the human services Federal financial assistance programs listed in the Program Inventory of the Coordinated Council on Access and Mobility (CCAM) located on FTA's charter service website, the QHSO shall not be required to register on the FTA charter registration website. (c) If a QHSO serving persons described in paragraph (a) of this section does not receive funding from any of the programs listed in the CCAM Program Inventory, the QHSO shall register on the FTA charter registration website in accordance with § 604.15. (d) A recipient providing charter service under this section must record the following information after providing such service, regardless of whether the QHSO receives funding from any of the programs listed in the CCAM Program Inventory: (1) The QHSO's name, address, phone number, and email address; (2) The date and time of service; (3) The number of passengers; (4) The origin, destination, and trip length (miles and hours); (5) The fee collected, if any; and (6) The vehicle number for the vehicle used to provide the service.
49:49:7.1.2.1.4.2.1.4 49 Transportation VI   604 PART 604—CHARTER SERVICE B Subpart B—Exceptions   § 604.8 Leasing FTA funded equipment and drivers. FTA       (a) A recipient may lease its FTA-funded equipment and drivers to registered charter providers for charter service only if the following conditions exist: (1) The private charter operator is registered on the FTA charter registration website; (2) The registered charter provider owns and operates buses or vans in a charter service business; (3) The registered charter provider received a request for charter service that exceeds its available capacity either of the number of vehicles operated by the registered charter provider or the number of accessible vehicles operated by the registered charter provider; and (4) The registered charter provider has exhausted all of the available vehicles of all registered charter providers in the recipient's geographic service area. (b) A recipient leasing vehicles and drivers to a registered charter provider under this section shall record: (1) The registered charter provider's name, address, telephone number, and email address; (2) The number of vehicles leased, types of vehicles leased, and vehicle identification numbers; and (3) The documentation presented by the registered charter provider in support of paragraphs (a)(1) through (4) of this section. (c) In accordance with § 604.26, if a registered charter provider seeking to lease vehicles has filed a complaint requesting that another registered charter provider be removed from the FTA charter registration website, then the registered charter provider seeking to lease vehicles is not required to exhaust the vehicles from that registered charter provider while the complaint is pending before leasing vehicles from a recipient.
49:49:7.1.2.1.4.2.1.5 49 Transportation VI   604 PART 604—CHARTER SERVICE B Subpart B—Exceptions   § 604.9 When no registered charter provider responds to notice from a recipient. FTA       (a) A recipient may provide charter service, on its own initiative or at the request of a third party, if no registered charter provider responds to the notice issued in § 604.14: (1) Within 72 hours for charter service requested to be provided in less than 30 days; or (2) Within 14 calendar days for charter service requested to be provided in 30 days or more. (b) A recipient shall not provide charter service under this section if a registered charter provider indicates an interest in providing the charter service set out in the notice issued pursuant to § 604.14 and the registered charter provider has informed the recipient of its interest in providing the service. (c) After providing the service, a recipient shall record: (1) The group's name, address, phone number, and email address; (2) The date and time of service; (3) The number of passengers; (4) The origin, destination, and trip length (miles and hours); (5) The fee collected, if any; and (6) The vehicle number for the vehicle used to provide the service.
49:49:7.1.2.1.4.2.1.6 49 Transportation VI   604 PART 604—CHARTER SERVICE B Subpart B—Exceptions   § 604.10 Agreement with registered charter providers. FTA       (a) A recipient may provide charter service directly to a customer if there is an agreement with all registered charter providers in the recipient's geographic service area. (b) If a new charter provider registers in the geographic service area subsequent to the initial agreement, the recipient may continue to provide charter service under the previous agreement with the other charter providers up to 90 days without an agreement with the newly registered charter provider. (c) Any of the parties to an agreement may cancel the agreement at any time after providing the recipient a 90-day notice.
49:49:7.1.2.1.4.2.1.7 49 Transportation VI   604 PART 604—CHARTER SERVICE B Subpart B—Exceptions   § 604.11 Petitions to the Administrator. FTA       (a) A recipient may petition the Administrator for an exception to the regulations in this part to provide charter service directly to a customer for: (1) Events of regional or national significance; (2) Hardship (only for non-urbanized areas under 50,000 in population or small urbanized areas under 200,000 in population); or (3) Unique and time sensitive events ( e.g., funerals of local, regional, or national significance) that are in the public's interest. (b) The petition to the Administrator shall include the following information: (1)(i) The date and description of the event; (ii) The type of service requested and the type of equipment; (iii) The anticipated number of charter service hours needed for the event; and (iv) The anticipated number of vehicles and duration of the event; and (2) For an event of regional or national significance, the petition shall include a description of how registered charter providers were consulted, how registered charter providers will be utilized in providing the charter service, a certification that the recipient has exhausted all of the registered charter providers in its geographic service area, and submit the petition at least 90 days before the first day of the event described in paragraph (b)(1)(i) of this section; (3) For a hardship request, a petition is only available if the registered charter provider that has indicated an interest in providing the charter service set out in the notice issued pursuant to § 604.14 has a deadhead time that exceeds total trip time from initial pickup to final drop-off, including wait time. The petition shall describe how the registered charter provider's minimum duration would create a hardship on the group requesting the charter service; or (4) For unique and time sensitive events, the petition shall describe why the event is unique or time sensitive and how providing the charter service would be in the public's interest. (c) When a petition meeting the requirements of paragraph (b) is received, the Administrator will rev…
49:49:7.1.2.1.4.2.1.8 49 Transportation VI   604 PART 604—CHARTER SERVICE B Subpart B—Exceptions   § 604.12 Reporting requirements for all exceptions. FTA       (a) A recipient that provides charter service in accordance with one or more of the exceptions contained in this subpart shall maintain the required notice and records in an electronic format for a period of at least three years from the date of the service or lease. A recipient may maintain the required records in other formats in addition to the electronic format. (b) In addition to the requirements identified in paragraph (a) of this section, the records required under this subpart shall include a clear statement identifying which exception the recipient relied upon when it provided the charter service. (c) A recipient providing charter service under the exceptions in this subpart shall post the records required under this subpart on the FTA charter registration website 30 days after the end of each calendar quarter ( i.e., January 30th, April 30th, July 30th, and October 30th). A single document or charter log may include all charter service trips provided during the quarter. (d) A recipient may exclude specific origin and destination information for safety and security reasons. If a recipient excludes such information, the record of the service shall describe the reason why such information was excluded and provide generalized information instead of providing specific origin and destination information.
49:49:7.1.2.1.4.3.1.1 49 Transportation VI   604 PART 604—CHARTER SERVICE C Subpart C—Procedures for Registration and Notification   § 604.13 Registration of private charter operators. FTA       (a) To be considered a registered charter provider, private charter operators shall register on FTA's charter registration website by providing the following information: (1) Company name, address, phone number, email address, and facsimile number; (2) Federal and, if available, State motor carrier identifying number; (3) The geographic service areas of public transit agencies, as identified by the transit agency's zip code, in which the private charter operator intends to provide charter service; (4) The number of buses or vans the private charter operator owns; (5) A certification that the private charter operator has valid insurance; and (6) Whether the private charter operator is willing to provide free or reduced rate charter services to registered qualified human service organizations. (b) A private charter operator that provides valid information in this subpart is a “registered charter provider” for purposes of this part and shall have standing to file a complaint consistent with subpart F of this part. (c) A recipient, a registered charter provider, or their duly authorized representative may challenge a registered charter provider's registration and request removal of the private charter operator from FTA's charter registration website by filing a complaint consistent with subpart F of this part. (d) FTA may refuse to post a private charter operator's information if the private charter operator fails to provide all of the required information required by paragraph (a) of this section. (e) A registered charter provider shall provide current and accurate information on FTA's charter registration website and shall update that information no less frequently than every two years.
49:49:7.1.2.1.4.3.1.2 49 Transportation VI   604 PART 604—CHARTER SERVICE C Subpart C—Procedures for Registration and Notification   § 604.14 Recipient's notification to registered charter providers. FTA       (a) Upon receiving a request for charter service, a recipient may: (1) Decline to provide the service, with or without referring the requestor to FTA's charter registration website; (2) Provide the service under an exception provided in subpart B of this part; or (3) Provide notice to registered charter providers as provided in this section and provide the service pursuant to § 604.9. (b) If a recipient intends to provide charter service under the exception in § 604.9, it must provide email notice to registered charter providers in its geographic service area upon receiving a request for charter service, as follows: (1) Email notice of the request must be sent by the close of business on the day the recipient receives the request unless the recipient received the request after 2 p.m., in which case the recipient must send the notice by the close of business the next business day; (2) Email notice sent to the list of registered charter providers shall include: (i) Customer name, address, phone number, and email address (if available); (ii) Requested date of service; (iii) Approximate number of passengers; (iv) Whether the type of equipment requested is (are) bus(es) or van(s); and (v) Trip itinerary and approximate duration; and (3) If the recipient intends to provide service that meets paragraph (2) of the definition of charter service under § 604.3, the email notice must include the fare the recipient intends to charge for the service. (c) A recipient shall retain an electronic copy of the email notice and the list of registered charter providers that were sent email notice of the requested charter service for a period of at least three years from the date the email notice was sent. (d) If a recipient receives an “undeliverable” notice in response to its email notice, the recipient shall send the notice via facsimile. The recipient shall maintain the record of the undeliverable email notice and the facsimile sent confirmation for a period of three years.
49:49:7.1.2.1.4.4.1.1 49 Transportation VI   604 PART 604—CHARTER SERVICE D Subpart D—Registration of Qualified Human Service Organizations and Duties for Recipients With Respect to Charter Registration Website   § 604.15 Registration of qualified human service organizations. FTA       (a) Qualified human service organizations (QHSO) that seek free or reduced rate services from recipients, and do not receive funds from human services Federal financial assistance programs listed in the CCAM Program Inventory located on FTA's charter service website, but serve individuals described in § 604.7 ( i.e., individuals with low income, advanced age, or with disabilities), shall register on FTA's charter registration website by submitting the following information: (1) Name of organization, address, phone number, email address, and facsimile number; (2) The geographic service area of the recipient in which the qualified human service organization resides; (3) Basic financial information regarding the qualified human service organization and whether the qualified human service organization is exempt from taxation under section 501(c) (1), (3), (4), or (19) of the Internal Revenue Code, and whether it is a unit of Federal, State, or local government; (4) Whether the qualified human service organization receives funds directly or indirectly from a State or local program, and if so, which program(s); and (5) A narrative statement describing the types of charter service trips the qualified human service organization may request from a recipient and how that service is consistent with the mission of the qualified human service organization. (b) A qualified human service organization is eligible to receive charter services from a recipient if it: (1) Receives funds from at least one of the human services Federal financial assistance programs listed in the CCAM Program Inventory; or (2) Registers on the FTA website in accordance with paragraph (a) of this section at least 60 days before the date of the requested charter service and verifies FTA's receipt of its registration by viewing its information on the FTA charter registration website. (c) A registered charter provider may challenge a QHSO's eligibility under paragraph (b)(2) of this section to receive charter services from a recipient by requesti…
49:49:7.1.2.1.4.4.1.2 49 Transportation VI   604 PART 604—CHARTER SERVICE D Subpart D—Registration of Qualified Human Service Organizations and Duties for Recipients With Respect to Charter Registration Website   § 604.16 Duties for recipients with respect to charter registration website. FTA       Each recipient shall ensure that its affected employees and contractors have the necessary competency to effectively use the FTA charter registration website.
49:49:7.1.2.1.4.5.1.1 49 Transportation VI   604 PART 604—CHARTER SERVICE E Subpart E—Advisory Opinions and Cease and Desist Orders   § 604.17 Purpose. FTA       The purpose of this subpart is to set out the requirements for requesting an advisory opinion from the Chief Counsel's Office. An advisory opinion may also request that the Chief Counsel issue a cease and desist order, which would be an order to refrain from doing an act which, if done, would be a violation of this part.
49:49:7.1.2.1.4.5.1.2 49 Transportation VI   604 PART 604—CHARTER SERVICE E Subpart E—Advisory Opinions and Cease and Desist Orders   § 604.18 Request for an advisory opinion. FTA       (a) An interested party may request an advisory opinion from the Chief Counsel only on matters involving specific factual events. (b) A request for an advisory opinion shall be submitted in the following form: [Date] Chief Counsel, Federal Transit Administration, 1200 New Jersey Ave. SE, Room E55-302, Washington, DC 20590 Re: Request for Advisory Opinion The undersigned submits this request for an advisory opinion from the FTA Chief Counsel with respect to [the general nature of the matter involved]. A. A full statement of all facts and legal points relevant to the request. B. An affirmation that the undersigned swears, to the best of his/her knowledge and belief, this request includes all data, information, and views relevant to the matter, whether favorable or unfavorable to the position of the undersigned, which is the subject of the request. C. The following certification: “I hereby certify that I have this day served the foregoing [name of document] on the following interested party(ies) at the following addresses and email or facsimile numbers (if also served by email or facsimile) by [specify method of service]: [list persons, addresses, and email or facsimile numbers]” Dated this xx day of xx, 20xx. [Signature] [Printed name] [Title of person making request] [Mailing address] [Telephone number] [email address] [Date] Chief Counsel, Federal Transit Administration, 1200 New Jersey Ave. SE, Room E55-302, Washington, DC 20590 Re: Request for Advisory Opinion The undersigned submits this request for an advisory opinion from the FTA Chief Counsel with respect to [the general nature of the matter involved]. A. A full statement of all facts and legal points relevant to the request. B. An affirmation that the undersigned swears, to the best of his/her knowledge and belief, this request includes all data, information, and views relevant to the matter, whether favorable or unfavorable to the position of the undersigned, which is the subject of the request. C. The fo…
49:49:7.1.2.1.4.5.1.3 49 Transportation VI   604 PART 604—CHARTER SERVICE E Subpart E—Advisory Opinions and Cease and Desist Orders   § 604.19 Processing of advisory opinions. FTA       (a) A request for an advisory opinion shall be sent to the Chief Counsel at ombudsman.charterservice@dot.gov and filed electronically in the Charter Service Advisory Opinion/Cease and Desist Order docket number FTA-2007-0023 at https://www.regulations.gov or sent to the dockets office located at 1200 New Jersey Ave. SE, West Building Ground Floor, Room W12-140, Washington, DC 20590, for submission to that docket. (b) The Chief Counsel shall make every effort to respond to a request for an advisory opinion within ten days of receipt of a request that complies with § 604.18(b). The Chief Counsel shall send his or her decision to the interested party, the docket, and the recipient, if appropriate.
49:49:7.1.2.1.4.5.1.4 49 Transportation VI   604 PART 604—CHARTER SERVICE E Subpart E—Advisory Opinions and Cease and Desist Orders   § 604.20 Effect of an advisory opinion. FTA       (a) An advisory opinion represents the formal position of FTA on a matter, and except as provided in § 604.25, obligates the agency to follow it until it is amended or revoked. (b) An advisory opinion may be used in administrative or court proceedings to illustrate acceptable and unacceptable procedures or standards, but not as a legal requirement and is limited to the factual circumstances described in the request for an advisory opinion. The Chief Counsel's advisory opinion shall not be binding upon a Presiding Official conducting a proceeding under subpart I of this part. (c) A statement made or advice provided by an FTA employee constitutes an advisory opinion only if it is issued in writing under this section. A statement or advice given by an FTA employee orally, or given in writing, but not under this section, is an informal communication that represents the best judgment of that employee at the time but does not constitute an advisory opinion, does not necessarily represent the formal position of FTA, and does not bind or otherwise obligate or commit the agency to the views expressed.
49:49:7.1.2.1.4.5.1.5 49 Transportation VI   604 PART 604—CHARTER SERVICE E Subpart E—Advisory Opinions and Cease and Desist Orders   § 604.21 Special considerations for advisory opinions. FTA       Based on new facts involving significant financial considerations, the Chief Counsel may take appropriate enforcement action contrary to an advisory opinion before amending or revoking the opinion. This action shall be taken only with the approval of the Administrator.
49:49:7.1.2.1.4.5.1.6 49 Transportation VI   604 PART 604—CHARTER SERVICE E Subpart E—Advisory Opinions and Cease and Desist Orders   § 604.22 Request for a cease and desist order. FTA       (a) An interested party may also request a cease and desist order as part of its request for an advisory opinion. A request for a cease and desist order shall contain the following information in addition to the information required for an advisory opinion: (1) A description of the need for the cease and desist order, a detailed description of the lost business opportunity the interested party is likely to suffer if the recipient performs the charter service in question, and how the public interest will be served by avoiding or ameliorating the lost business opportunity. A registered charter provider must distinguish its loss from that of other registered charter providers in the geographic service area. (2) A detailed description of the efforts made to notify the recipient of the potential violation of the regulations in this part. Include names, titles, phone numbers or email addresses of persons contacted, date and times contact was made, and the response received, if any. (b) A request for a cease and desist order may be denied if: (1) The request contains incomplete information on which to base an informed decision on a cease and desist order; (2) The Chief Counsel concludes that a cease and desist order cannot reasonably be given on the matter involved; (3) The matter is adequately covered by a prior a cease and desist order; or (4) The Chief Counsel otherwise concludes that a cease and desist order would not be in the public interest. (c) A recipient who is the subject of a request for a cease and desist order shall have three business days to respond to the request. The response shall include a point-by-point rebuttal to the information included in the request for a cease and desist order. (d) The time period for a response by the recipient begins once a registered charter provider files a request in the Advisory Opinions/Cease and Desist Orders docket (FTA-2007-0023 at https://www.regulations.gov ) or with the FTA Chief Counsel's Office, whichever date is sooner.
49:49:7.1.2.1.4.5.1.7 49 Transportation VI   604 PART 604—CHARTER SERVICE E Subpart E—Advisory Opinions and Cease and Desist Orders   § 604.23 Decisions by the Chief Counsel regarding cease and desist orders. FTA       (a) The Chief Counsel may grant a request for a cease and desist order if the interested party demonstrates, by a preponderance of the evidence, that the planned provision of charter service by a recipient would violate this part. (b) In determining whether to grant the request for a cease and desist order, the Chief Counsel shall consider the specific facts shown in the signed, sworn request for a cease and desist order, applicable statutes, regulations, agreements, and any other information that is relevant to the request.
49:49:7.1.2.1.4.5.1.8 49 Transportation VI   604 PART 604—CHARTER SERVICE E Subpart E—Advisory Opinions and Cease and Desist Orders   § 604.24 Effect of a cease and desist order. FTA       Issuance of a cease and desist order against a recipient shall be considered as an aggravating factor in determining the remedy to impose against the recipient in future findings of noncompliance with this part, if the recipient provides the service described in the cease and desist order issued by the Chief Counsel.
49:49:7.1.2.1.4.6.1.1 49 Transportation VI   604 PART 604—CHARTER SERVICE F Subpart F—Complaints   § 604.25 Purpose. FTA       This subpart describes the requirements for filing a complaint challenging the registration of a private charter operator or qualified human service organization on the FTA charter registration website and filing a complaint regarding the provision of charter service by a recipient. Note: To save time and expense for all concerned, FTA expects all parties to attempt to resolve matters informally before beginning the official complaint process.
49:49:7.1.2.1.4.6.1.2 49 Transportation VI   604 PART 604—CHARTER SERVICE F Subpart F—Complaints   § 604.26 Complaints and decisions regarding removal of private charter operators or qualified human service organizations from registration list. FTA       (a) A recipient, a registered charter provider, or its duly authorized representative, may challenge the listing of a registered charter provider or qualified human service organization on FTA's charter registration website by filing a complaint that meets the following: (1) States the name and address of each entity who is the subject of the complaint; (2) Provides a concise but complete statement of the facts relied upon to substantiate the reason why the private charter operator or qualified human service organization should not be listed on the FTA charter registration website; (3) Files electronically by submitting it to the Charter Service Removal Complaints docket number FTA-2007-0024 at https://www.regulations.gov; (4) Serves by email or facsimile if no email address is available, or by overnight mail service with receipt confirmation, and attaches documents offered in support of the complaint, upon all entities named in the complaint; (5) Files within 90 days of discovering facts that merit removal of the registered charter provider or qualified human service organization from the FTA Charter Registration website; and (6) Contains the following certification: I hereby certify that I have this day served the foregoing [name of document] on the following persons at the following addresses and email or facsimile numbers (if also served by email or facsimile) by [specify method of service]: [list persons, addresses, and email or facsimile numbers] Dated this xx day of xxxx, 20xx. [signature], for [party]. I hereby certify that I have this day served the foregoing [name of document] on the following persons at the following addresses and email or facsimile numbers (if also served by email or facsimile) by [specify method of service]: [list persons, addresses, and email or facsimile numbers] Dated this xx day of xxxx, 20xx. [signature], for [party]. (b) The registered charter provider or qualified human service organization shall have 15 days to answer the complaint and shall file such answer…
49:49:7.1.2.1.4.6.1.3 49 Transportation VI   604 PART 604—CHARTER SERVICE F Subpart F—Complaints   § 604.27 Complaints, answers, replies, and other documents. FTA       (a) A registered charter provider, or its duly authorized representative (“complainant”), affected by an alleged noncompliance of this part may file a complaint with the Office of the Chief Counsel. (b) Complaints filed under this subpart shall: (1) Be titled “Notice of Charter Service Complaint”; (2) State the name and address of each recipient that is the subject of the complaint and, with respect to each recipient, the specific provisions of this part that the complainant believes were violated; (3) Be served in accordance with § 604.31, along with all documents then available in the exercise of reasonable diligence, offered in support of the complaint, upon all recipients named in the complaint as being responsible for the alleged action(s) or omission(s) upon which the complaint is based; (4) Provide a concise but complete statement of the facts relied upon to substantiate each allegation (complainant must show by a preponderance of the evidence that the recipient provided charter service and that such service did not fall within one of the exemptions or exceptions set out in this part); (5) Describe how the complainant was directly and substantially affected by the things done or omitted by the recipients; (6) Identify each registered charter provider associated with the complaint; and (7) Be filed within 90 days after the alleged event giving rise to the complaint occurred. (c) Unless the complaint is dismissed pursuant to § 604.28 or § 604.29, FTA shall notify the complainant, respondent, and State recipient, if applicable, within 30 days after the date FTA receives the complaint that the complaint has been docketed. Respondent shall have 30 days from the date of service of the FTA notification to file an answer. (d) The complainant may file a reply within 20 days of the date of service of the respondent's answer. (e) The respondent may file a rebuttal within 10 days of the date of service of the reply. (f) The answer, reply, and rebuttal shall, like the complaint, contain a concise but comple…
49:49:7.1.2.1.4.6.1.4 49 Transportation VI   604 PART 604—CHARTER SERVICE F Subpart F—Complaints   § 604.28 Dismissals. FTA       Within 20 days after the receipt of a complaint described in § 604.27, the Office of the Chief Counsel shall provide reasons for dismissing a complaint, or any claim in the complaint, with prejudice, under this section if: (a) It appears on its face to be outside the jurisdiction of FTA under the Federal Transit Laws; (b) On its face it does not state a claim that warrants an investigation or further action by FTA; or (c) The complainant lacks standing to file a complaint under subpart B, C, or D of this part.
49:49:7.1.2.1.4.6.1.5 49 Transportation VI   604 PART 604—CHARTER SERVICE F Subpart F—Complaints   § 604.29 Incomplete complaints. FTA       If a complaint is not dismissed under § 604.28, but is deficient as to one or more of the requirements set forth in § 604.27, the Office of the Chief Counsel may dismiss the complaint within 20 days after receiving it. Dismissal shall be without prejudice and the complainant may re-file after amendment to correct the deficiency. The Chief Counsel's dismissal shall include the reasons for the dismissal without prejudice.
49:49:7.1.2.1.4.6.1.6 49 Transportation VI   604 PART 604—CHARTER SERVICE F Subpart F—Complaints   § 604.30 Filing complaints. FTA       (a) Filing address. Unless provided otherwise, the complainant shall file the complaint with the Office of the Chief Counsel, 1200 New Jersey Ave. SE, Room E55-302, Washington, DC 20590 and file it electronically in the Charter Service Complaint docket number FTA-2007-0025 at https://www.regulations.gov or mail it to the docket by sending the complaint to 1200 New Jersey Ave. SE, West Building Ground Floor, Room W12-140, Washington, DC 20590. (b) Date and method of filing. Filing of any document shall be by personal delivery, U.S. mail, or overnight delivery with receipt confirmation. Unless the date is shown to be inaccurate, documents to be filed with FTA shall be deemed filed on the earliest of: (1) The date of personal delivery; (2) The mailing date shown on the certificate of service; (3) The date shown on the postmark if there is no certificate of service; or (4) The mailing date shown by other evidence if there is no certificate of service and no postmark. (c) Electronic service . A document sent by email shall not constitute service as described in § 604.31. (d) Number of copies. Unless otherwise specified, an executed original shall be filed with FTA. (e) Form. Documents filed with FTA shall be typewritten or legibly printed. In the case of docketed proceedings, the document shall include a title and the docket number, as established by the Chief Counsel or Presiding Official, of the proceeding on the front page. (f) Signing of documents and other papers. The original of every document filed shall be signed by the person filing it or the person's duly authorized representative. Subject to the enforcement provisions contained in this subpart, the signature shall serve as a certification that the signer has read the document and, based on reasonable inquiry, to the best of the signer's knowledge, information, and belief, the document is: (1) Consistent with this part; (2) Warranted by existing law or that a good faith argument exists for extension, modification, or reversal of exis…
49:49:7.1.2.1.4.6.1.7 49 Transportation VI   604 PART 604—CHARTER SERVICE F Subpart F—Complaints   § 604.31 Service. FTA       (a) Designation of person to receive service. The initial document filed by the complainant shall state on the first page of the document for all parties to be served: (1) The title of the document; (2) The name, post office address, telephone number; and (3) The facsimile number, if any, and email address(es), if any. (4) If any of the items in paragraphs (a)(1) through (3) of this section change during the proceeding, the person shall promptly file notice of the change with FTA and the Presiding Official, if appropriate, and shall serve the notice on all other parties to the proceeding. (b) Docket numbers. Each submission identified as a complaint under this part by the submitting party shall be filed in the Charter Service Complaint docket FTA-2007-0025. (c) Who must be served. Copies of all documents filed with FTA shall be served by the entity filing them on all parties to the proceeding. A certificate of service shall accompany all documents when they are tendered for filing and shall certify concurrent service on FTA and all parties. Certificates of service shall be in substantially the following form: I hereby certify that I have this day served the foregoing [name of document] on the following persons at the following addresses and email or facsimile numbers (if also served by email or facsimile) by [specify method of service]: [list persons, addresses, and email or facsimile numbers] Dated this xx day of xxxx, 20xx. [signature], for [party] I hereby certify that I have this day served the foregoing [name of document] on the following persons at the following addresses and email or facsimile numbers (if also served by email or facsimile) by [specify method of service]: [list persons, addresses, and email or facsimile numbers] Dated this xx day of xxxx, 20xx. [signature], for [party] (d) Method of service. Except as otherwise provided in § 604.26, or agreed by the parties and the Presiding Official, as appropriate, the method of service is personal delivery or U.S. mail. (e) Pre…
49:49:7.1.2.1.4.7.1.1 49 Transportation VI   604 PART 604—CHARTER SERVICE G Subpart G—Investigations   § 604.32 Investigation of complaint. FTA       (a) If the pleadings suggest a reasonable basis for investigation, FTA will investigate the subject matter of the complaint. (b) The investigation may include a review of written submissions or pleadings of the parties, as supplemented by any informal investigation FTA considers necessary and by additional information furnished by the parties at FTA request. Each party shall file documents that it considers sufficient to present all relevant facts and argument necessary for FTA to determine whether the recipient is in compliance. (c) The Chief Counsel shall send a notice to complainant(s) and respondent(s) once an investigation is complete, but not later than 90 days after receipt of the last pleading specified in § 604.27 was due to FTA.
49:49:7.1.2.1.4.7.1.2 49 Transportation VI   604 PART 604—CHARTER SERVICE G Subpart G—Investigations   § 604.33 Agency initiation of investigation. FTA       (a) Notwithstanding any other provision under this part, FTA may initiate its own investigation of any matter within the applicability of this part without having received a complaint. The investigation may include, without limitation, any of the actions described in § 604.32. (b) Following the initiation of an investigation under this section, FTA sends a notice to the entities subject to investigation. The notice will set forth the areas of FTA's concern and the reasons; request a response to the notice within 30 days of the date of service; and inform the respondent that FTA will, in its discretion, invite good faith efforts to resolve the matter. (c) If the matters addressed in the FTA notice are not resolved informally, the Chief Counsel may refer the matter to a Presiding Official.
49:49:7.1.2.1.4.8.1.1 49 Transportation VI   604 PART 604—CHARTER SERVICE H Subpart H—Decisions by FTA and Appointment of a Presiding Official (PO)   § 604.34 Chief Counsel decisions and appointment of a PO. FTA       (a) After receiving a complaint consistent with § 604.27, and conducting an investigation, the Chief Counsel may: (1) Issue a decision based on the pleadings filed to date; (2) Appoint a PO to review the matter; or (3) Dismiss the complaint pursuant to § 604.28. (b) If the Chief Counsel appoints a PO to review the matter, the Chief Counsel shall send out a hearing order that sets forth the following: (1) The allegations in the complaint, or notice of investigation, and the chronology and results of the investigation preliminary to the hearing conducted in accordance with subpart I of this part; (2) The relevant statutory, judicial, regulatory, and other authorities; (3) The issues to be decided; (4) Such rules of procedure as may be necessary to supplement the provisions of this part; (5) The name and address of the PO, and the assignment of authority to the PO to conduct the hearing in accordance with the procedures set forth in this part; and (6) The date by which the PO is directed to issue a recommended decision.
49:49:7.1.2.1.4.8.1.2 49 Transportation VI   604 PART 604—CHARTER SERVICE H Subpart H—Decisions by FTA and Appointment of a Presiding Official (PO)   § 604.35 Separation of functions. FTA       (a) Proceedings under this part shall be handled by an FTA attorney, except that the Chief Counsel may appoint a PO, who may not be an FTA attorney. (b) After issuance of an initial decision by the Chief Counsel, the FTA employee or contractor engaged in the performance of investigative or prosecutorial functions in a proceeding under this part shall not, in that case or a factually related case, participate or give advice in a final decision by the Administrator or his or her designee on written appeal, and shall not, except as counsel or as witness in the public proceedings, engage in any substantive communication regarding that case or a related case with the Administrator on written appeal.
49:49:7.1.2.1.4.9.1.1 49 Transportation VI   604 PART 604—CHARTER SERVICE I Subpart I—Hearings   § 604.36 Powers of a PO. FTA       A PO may: (a) Give notice of, and hold, pre-hearing conferences and hearings; (b) Administer oaths and affirmations; (c) Issue notices of deposition requested by the parties; (d) Limit the frequency and extent of discovery; (e) Rule on offers of proof; (f) Receive relevant and material evidence; (g) Regulate the course of the hearing in accordance with the rules of this part to avoid unnecessary and duplicative proceedings in the interest of prompt and fair resolution of the matters at issue; (h) Hold conferences to settle or to simplify the issues by consent of the parties; (i) Dispose of procedural motions and requests; (j) Examine witnesses; and (k) Make findings of fact and conclusions of law and issue a recommended decision.
49:49:7.1.2.1.4.9.1.10 49 Transportation VI   604 PART 604—CHARTER SERVICE I Subpart I—Hearings   § 604.45 Waiver of procedures. FTA       (a) The PO shall waive such procedural steps as all parties to the hearing agree to waive before issuance of an initial decision. (b) Consent to a waiver of any procedural step bars the raising of this issue on appeal. (c) The parties may not by consent waive the obligation of the PO to enter a recommended decision on the record.
49:49:7.1.2.1.4.9.1.11 49 Transportation VI   604 PART 604—CHARTER SERVICE I Subpart I—Hearings   § 604.46 Recommended decision by a PO. FTA       (a) The PO shall issue a recommended decision based on the record developed during the proceeding and shall send the recommended decision to the Chief Counsel for ratification or modification not later than 110 days after the referral from the Chief Counsel. (b) The Chief Counsel shall ratify or modify the PO's recommended decision within 30 days of receiving the recommended decision. The Chief Counsel shall serve his or her decision, which is capable of being appealed to the Administrator, on all parties to the proceeding.
49:49:7.1.2.1.4.9.1.12 49 Transportation VI   604 PART 604—CHARTER SERVICE I Subpart I—Hearings   § 604.47 Remedies. FTA       (a) If the Chief Counsel determines that a violation of this part occurred, he or she may take one or more of the following actions: (1) Bar the recipient from receiving future Federal financial assistance from FTA; (2) Order the withholding of a reasonable percentage of available Federal financial assistance; or (3) Pursue suspension and debarment of the recipient, its employees, or its contractors. (b) In determining the type and amount of remedy, the Chief Counsel shall consider the following factors: (1) The nature and circumstances of the violation; (2) The extent and gravity of the violation (“extent of deviation from regulatory requirements”); (3) The revenue earned (“economic benefit”) by providing the charter service; (4) The operating budget of the recipient; (5) Such other matters as justice may require; and (6) Whether a recipient provided service described in a cease and desist order after issuance of such order by the Chief Counsel. (c) The Chief Counsel office may mitigate the remedy when the recipient can document corrective action of alleged violation. The Chief Counsel's decision to mitigate a remedy shall be determined on the basis of how much corrective action was taken by the recipient and when it was taken. Systemic action to prevent future violations will be given greater consideration than action simply to remedy violations identified during FTA's inspection or identified in a complaint. (d) In the event the Chief Counsel finds a pattern of violations, the remedy ordered shall bar a recipient from receiving Federal transit assistance in an amount that the Chief Counsel considers appropriate. (e) The Chief Counsel may make a decision to withhold Federal financial assistance in a lump sum or over a period of time not to exceed five years.
49:49:7.1.2.1.4.9.1.2 49 Transportation VI   604 PART 604—CHARTER SERVICE I Subpart I—Hearings   § 604.37 Appearances, parties, and rights of parties. FTA       (a) Any party to the hearing may appear and be heard in person and any party to the hearing may be accompanied, represented, or advised by an attorney licensed by a State, the District of Columbia, or a territory of the United States to practice law or appear before the courts of that State or territory, or by another duly authorized representative. An attorney, or other duly authorized representative, who represents a party shall file according to the filing and service procedures contained in §§ 604.30 and 604.31. (b) The parties to the hearing are the respondent(s) named in the hearing order, the complainant(s), and FTA, as represented by the PO. (c) The parties to the hearing may agree to extend for a reasonable period of time the time for filing a document under this part. If the parties agree, the PO shall grant one extension of time to each party. The party seeking the extension of time shall submit a draft order to the PO to be signed by the PO and filed with the hearing docket. The PO may grant additional oral requests for an extension of time where the parties agree to the extension. (d) An extension of time granted by the PO for any reason extends the due date for the PO's recommended decision and for the final agency decision by the length of time in the PO's extension.
49:49:7.1.2.1.4.9.1.3 49 Transportation VI   604 PART 604—CHARTER SERVICE I Subpart I—Hearings   § 604.38 Discovery. FTA       (a) Permissible forms of discovery shall be within the discretion of the PO. (b) The PO shall limit the frequency and extent of discovery permitted by this section if a party shows that: (1) The information requested is cumulative or repetitious; (2) The information requested may be obtained from another less burdensome and more convenient source; (3) The party requesting the information has had ample opportunity to obtain the information through other discovery methods permitted under this section; or (4) The method or scope of discovery requested by the party is unduly burdensome or expensive.
49:49:7.1.2.1.4.9.1.4 49 Transportation VI   604 PART 604—CHARTER SERVICE I Subpart I—Hearings   § 604.39 Depositions. FTA       (a) For good cause shown, the PO may order that the testimony of a witness may be taken by deposition and that the witness produce documentary evidence in connection with such testimony. Generally, an order to take the deposition of a witness is entered only if: (1) The person whose deposition is to be taken would be unavailable at the hearing; (2) The deposition is deemed necessary to perpetuate the testimony of the witness; or (3) The taking of the deposition is necessary to prevent undue and excessive expense to a party and will not result in undue burden to other parties or in undue delay. (b) Any party to the hearing desiring to take the deposition of a witness according to the terms set out in this subpart, shall file a motion with the PO, with a copy of the motion served on each party. The motion shall include: (1) The name and residence of the witness; (2) The time and place for the taking of the proposed deposition; (3) The reasons why such deposition should be taken; and (4) A general description of the matters concerning which the witness will be asked to testify. (c) If good cause is shown in the motion, the PO in his or her discretion may issue an order authorizing the deposition and specifying the name of the witness to be deposed, the location and time of the deposition, and the general scope and subject matter of the testimony to be taken. (d) Witnesses whose testimony is taken by deposition shall be sworn or shall affirm before any questions are put to them. Each question propounded shall be recorded and the answers of the witness transcribed verbatim. The written transcript shall be subscribed by the witness, unless the parties by stipulation waive the signing, or the witness is ill, cannot be found, or refuses to sign. The reporter shall note the reason for failure to sign.
49:49:7.1.2.1.4.9.1.5 49 Transportation VI   604 PART 604—CHARTER SERVICE I Subpart I—Hearings   § 604.40 Public disclosure of evidence. FTA       (a) Except as provided in this section, the hearing shall be open to the public. (b) The PO may order that any information contained in the record be withheld from public disclosure. Any person may object to disclosure of information in the record by filing a written motion to withhold specific information with the PO. The person shall state specific grounds for nondisclosure in the motion. (c) The PO shall grant the motion to withhold information from public disclosure if the PO determines that disclosure would be in violation of the Privacy Act, would reveal trade secrets or privileged or confidential commercial or financial information, or is otherwise prohibited by law.
49:49:7.1.2.1.4.9.1.6 49 Transportation VI   604 PART 604—CHARTER SERVICE I Subpart I—Hearings   § 604.41 Standard of proof. FTA       The PO shall issue a recommended decision or shall rule in a party's favor only if the decision or ruling is supported by a preponderance of the evidence.
49:49:7.1.2.1.4.9.1.7 49 Transportation VI   604 PART 604—CHARTER SERVICE I Subpart I—Hearings   § 604.42 Burden of proof. FTA       (a) The burden of proof of noncompliance with this part, determination, or agreement issued under the authority of the Federal Transit Laws is on the registered charter provider. (b) Except as otherwise provided by statute or rule, the proponent of a motion, request, or order has the burden of proof.
49:49:7.1.2.1.4.9.1.8 49 Transportation VI   604 PART 604—CHARTER SERVICE I Subpart I—Hearings   § 604.43 Offer of proof. FTA       A party whose evidence has been excluded by a ruling of the PO, during a hearing in which the respondent had an opportunity to respond to the offer of proof, may offer the evidence on the record when filing an appeal.
49:49:7.1.2.1.4.9.1.9 49 Transportation VI   604 PART 604—CHARTER SERVICE I Subpart I—Hearings   § 604.44 Record. FTA       (a) The transcript of all testimony in the hearing, all exhibits received into evidence, all motions, applications requests and rulings, and all documents included in the hearing record shall constitute the exclusive record for decision in the proceedings and the basis for the issuance of any orders. (b) Any interested person may examine the record by entering the docket number at https://www.regulations.gov or after payment of reasonable costs for search and reproduction of the record.

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